Events

Welcome to the Event Hub! Find everything you need for events here!

Event forms

First and foremost, any event related to your Club/Society, online, in person, on or off campus, needs an event form and to be approved.

It gives the Students’ Union information about your event, firstly so that we both can ensure safety for your members through Risk Assessments and secondly so that we can support and celebrate you.

Through the event form you can book rooms, give details about your event and must provide a risk assessment.

Please note the following times:

Off Campus – 5 days' notice minimum

Online – 5 days' notice minimum

On Campus with a room booking – 10 working days' notice minimum (room booking work part time)

On Campus with an external speaker – 30 days notice (As per LTU policy a External Speaker Form must be completed and sent to the LTSU team in advance)

Selling/handling food – 30 days notice minimum (LTSU will need to preform checks and the group will have to provide food hygiene certificates).

Risk Assessments

This is one of the most important forms you will complete. Every event needs a risk assessment to ensure the health and safety of everyone involved. Here is a risk assessment template: Risk Assessment Template

Food Hygiene form

Any group that want to run events that will involve the provision of food in any form must complete the below form at first instance, and follow the guidance provided by staff.

Food Hygiene

If you are struggling to complete this form, please email our Commercial Manager for support, j.barton@leedstrinity.ac.uk.